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The meeting was called to order
by Mayor Aaskov and roll call was answered by the following: Commissioner Bingham Commissioner Kaleel Commissioner Pugh Commissioner Schulte Mayor Aaskov Public
Hearing A.
Fiscal Year 2003-2004 Budget
1.
Consideration of adopted tentative budget and proposed millage rate for
fiscal year
2003-2004 There were
no comments from the Commission or public.
2.
Adopt Final Millage Rate for fiscal year 2003-2004 Mayor Aaskov
announced that the millage rate of 4.000 exceeds the rolled back rate of 3.7789
by 5.86%. Comm Kaleel
moved that a final millage rate of $4.000 per $1,000 of assessed valuation be
adopted for the 2003-2004 general operating revenues, and that a millage of
$.2946 per $1,000 of assessed valuation be adopted for the 2003-2004 bond debt
service for the General Obligation Water Improvement Binds of 1991, seconded by
Comm Bingham.
3.
Resolution No. 2003-16; Making a tax levy based on 2003 Assessment Roll Town Clerk
Hancsak summarized the resolution. Comm Pugh
moved to adopt Resolution No. 2003-16 making a tax levy based on the 2003
Assessment Roll ,
seconded by Comm Schulte. Motion
carried - yea 5.
4.
Adopt a Final Budget for fiscal year 2003-2004 Comm Schulte
moved that the Ocean Ridge Budget for fiscal year 2003-2004 be finalized at
$3,322,655 for operating expenses and $152,270 for the General Obligation Water
Improvement Bonds of 1991 in the Debt Service Fund, seconded by Comm Bingham. Motion
carried - yea 5. 5. Ordinance No. 543; Adopting an annual budget for the year beginning October 1, 2003 and ending September 30, 2004; Providing for repeal of conflicting ordinances; providing for severability; and providing an effective date Town Clerk
Hancsak read the title and summarized the ordinance. Comm Bingham
moved to adopt Ordinance No. 543 appropriating funds for fiscal year 2003-2004
be adopted, seconded by Comm Schulte. Motion
carried - yea 5.
6.
Resolution No. 2003-17; Updating funds for the Capital Projects Fund for
the fiscal year
beginning October 1, 2003 and ending September 30, 2004 Town Clerk
Hancsak summarized the resolution. Comm Kaleel
moved to adopt Resolution No. 2003-17 reappropriating funds for the Capital
Projects Fund for fiscal year 2003-2004, seconded by Comm Pugh. Motion
carried - yea 5. Action Items A. Discuss Architectural Design of the Pump Station for the Detention Area for the Stormwater Drainage Project Town Manager
Dailey stated that as part of the construction of the detention area for the
stormwater drainage project it will be necessary to construct a building to
house the five diesel driven pumps and the associated controls. She advised that
the conceptual design of the building should be selected in order for it to be
included in the construction plans for the stormwater project. Town Manager
Dailey described the two facade choices that were submitted by the architect
designing the pump station. She stated that both designs have a flat roof with
five hatches which are necessary in order to facilitate the removal of the pumps
with a crane if necessary. Manager Dailey also mentioned that there will be two
electric fans on the roof to provide air circulation for the diesel engines and
for the interior of the building. She advised that the building will be
approximately 36’ wide, 21’ deep 14’ high, will be constructed of concrete
block and is designed to meet hurricane specifications. Comm Pugh
questioned if there was a difference in cost between the two building designs.
Town Manager Dailey advised that the cost difference would be extremely minimal.
She also stated that 25,000 to 40,000 was budgeted for the building. Town
Engineer Tropepe explained that the building will be a block wall housing with a
flat roof and the ability to pull motors and engines out from the top if needed.
She stated that the motors will be set up in rows so they can be easily pulled
out of the top by a crane. Comm Bingham questioned if the
building can be made of steel instead of block. Engineer Tropepe stated that
they are typically made of steel and she needs aesthetic guidance from the
Commission. Comm Kaleel questioned Town
Engineer Tropepe what the practical effect, the annual maintenance and the noise
from the diesel engines would be. Town Engineer Tropepe answered that diesel is
more reliable and requires less maintenance than electric engines. She also
stated that strategically the building would not be located near a house and
would be incased in a cinder block building to prevent any noise concerns. Comm
Kaleel commented that realistically the building would not be far away from the
residents and there would be five diesel engines running. Comm Kaleel advised that he
would like the item tabled and brought back with a difference in noise decibel
levels and the impact it will have on the residents. Engineer Tropepe explained
that the engines start working one at a time as a storm increases and not all
five are running at the same time unless there is a major storm. Mayor Aaskov asked how strong
the building will be and Comm Bingham questioned how big the building will be.
Town Engineer Tropepe answered that the building will be constructed to
hurricane standards and would be approximately 36 feet wide, 21 feet long and 14
feet high with a flat roof. Comm Kaleel questioned if the
project could go out to bid without the building. Engineer Tropepe stated that
the package cannot go out to bid with a pump station without housing and the bid
is scheduled to go out by Comm Kaleel stated that the
decision is too important to decide without enough knowledge. Engineer Tropepe
advised that she could bring in the pump manufacturer to better answer the
technical questions. Comm Schulte suggested bringing
the item back at the September 30th Special Meeting scheduled with
Department of Transportation Meeting. Comm Kaleel stated that the item
can go out to bid and if it is decided that they do not want to do the building
an addendum can be done and the bid can be pulled. Comm Kaleel also mentioned
that there is obviously more concern with what is going in the building than the
actual design of the building. Director Hillery mentioned that
the proposed electrical pumps on Tropical generate electricity with a generator
and questioned if the generator is fueled by diesel or gas. Engineer Tropepe
advised that it will probably be fueled by diesel. Director Hillery stated that
either way there will still be diesel used in some way. He advised that if the
electricity goes out a generator will have to be used. There was a consensus to bring
the item back at the September 30th Special Meeting. Public Comment James Bonfiglio, Comm Schulte stated that if
there are electric pumps there will have to be emergency diesel generators that
will have fuel storage. Mr. Bonfiglio commented that if they are electric there
will not be a need for as much fuel. Director Hillery commented that
the Public Safety and Town Hall building has a 60 cylinder 3 phase diesel
generator that powers the entire building and conducts a weekly test. Director
Hillery mentioned that he is not aware of any complaints about the building
generator. Ernest Varvarikos,
B.
Discuss Interviews of Architects for Town hall renovation Town Manager
Dailey stated that staff put out an RFQ to architects for the redesign of Town
Hall as directed by the Commission. She mentioned that interested architects
attended a pre-submittal meeting at Town Hall where questions about the RFQ were
answered and a tour was given of the facility. Town Manager
Dailey advised that seven architects submitted proposals which were reviewed by
a staff committee who ranked the firms after weighing criteria and checking
references. She stated that the seven firms in order of ranking from highest to
lowest were Digby, Bridges & March; Robert Walters Architects; BEA
International; Hanson Professional Services; REG Architects; Dow-Howell-Gilmore
Associates; and Perez Design. Town Manager
Dailey mentioned that $55,000 was budgeted in fiscal year 2002-03 and an
additional $20,000 was allocated in the 2003-04 fiscal year budget for
architectural services. Town Manager Dailey stated that staff is recommending
that the firms of Digby Bridges & March, Robert Walters Architects, and BEA
International be scheduled for interviews with the Commission. Comm Schulte
mentioned that he would like to see a list of what is needed for services and
design with a cash flow before an architect is selected. He also felt scheduling
interviews was too advanced. Mayor Aaskov
mentioned that the staff would be able to list the immediate needs for the new
building based on what has been needed for the past several years. Town Manager
Dailey also mentioned that an analysis was done a few years ago that detailed
what would be needed. Comm Schulte
commented that the analysis was done before the fire contract negotiations with
the City of Town
Attorney Spillias suggested that the final action be deferred and staff be
directed to review the analysis and cash flow to prevent going through the
process again. Mayor Aaskov
felt it was not fair for the staff to work in the building as it sits. Comm Kaleel
moved to defer the action until the November Commission meeting and to direct
staff to update the needs analysis and cash flow analysis, seconded by Comm
Schulte. Motion
carried - yea 5. Adjournment Meeting
adjourned at ___________________________ Mayor Aaskov ___________________________ Commissioner Bingham Attest By: ____________________________ ________________________ Commissioner Kaleel Town Clerk ____________________________ Commissioner Pugh ___________________________ Commissioner Schulte |
