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Town of Ocean Ridge |
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The meeting was called to order
by Mayor Kaleel and roll call was answered by the following: Commissioner Allison Commissioner Bingham Commissioner Schulte
Mayor Kaleel Commissioner Pugh arrived 15
minutes late with notice. Comm Allison commented that Keep
Palm Beach County Beautiful was sponsoring a beach cleanup for coastal
communities and is requiring a response from interested municipalities by Town Manager Mathis requested to
table item #6. 1. Consideration of the
2004/2005 proposed budget Town Manager Mathis stated that
the millage rate needs to be set today and staff is recommending a millage of
4.25 mills. He advised that the proposed millage can be lowered before the
budget adoption however it cannot be raised. The Commission agreed that it
was not necessary to review the narrative summaries. Debt Services Comm Bingham questioned if
paying off the GO bond and consolidating the debt could lower the millage rate
by .24 mills. Manager Mathis stated that debt service millage of .2455 is not
reflected in the rolled back rate, however the overall taxes paid would
decrease. He added that he was not
recommending paying off the GO bond because it would lower the fund balance, the
bond is at the end of the finance term, and only approximately $11,000 would be
saved. He also stated that he would recommend that there would be enough surplus
funds to fund at least 8 to 11 months. Comm
Schulte commented that paying off the bond would still save the Town
approximately $11,000 and added that the Commission may utilize some of the
surplus towards the drainage improvements. Comm Schulte moved to payoff the
GO bond in the approximate amount of $255,000., seconded by Comm Bingham. Motion carried - yea 5. Capital Projects Manager Mathis advised that
staff will be bringing the option of adding the drainage for David Land and Public Works Manager Mathis stated that
$50,000 for a five year road paving project has been added to the public works
account. He advised that one mile would require a 1 ˝” overlay which would be
approximately 1,000 tons of paving for every mile. Town Clerk Hancsak stated that
$50,000 in storm drain maintenance costs have been relocated to the public works
department from the Capital Projects Fund because this work should be funded by
ad valorem taxes. Town Commission Town Clerk Hancsak advised that
$1,000 was added to the budget to fund a portion of one of the Palm Beach County
League of Cities Luncheon Meetings. Town Manager Comm Allison questioned if the
budget should reflect the costs for a search firm to hire the new Town Manager.
Mayor Kaleel advised that if the Commission decides to hire a search firm it
would be funded from the 2003/2004 budget. Town Clerk Comm Allison questioned if
performance criteria was used in the decision to raise salaries and if a
procedure manual was in place. Mayor Kaleel commented that the issue has been
discussed previously and it was determined that performance criteria raises were
not favored and a step plan was put in place with annual COLA adjustments.
Mayor Kaleel suggested reviewing the Town Clerk salary to see if it was
within the average range. Manager Mathis stated that the
Town Clerk department may be in need of another full time employee and he added
that a procedure manual is being looked into. Mayor Kaleel requested that staff
review the needs and bring the item back. Town Attorney There was no discussion for this
department. Appointed Boards There was no discussion for this
department. General Government Town Clerk Hancsak gave a
summary of the department and advised that overall it had decreased mainly due
to paying off the two small loans. Public Safety Comm Allison questioned what the
cafeteria plan was. Town Clerk Hancsak stated that the plan was a $50 per month
non taxed benefit that the employees can use towards dependent medical
insurance, dental insurance or as extra vacation time. Comm Schulte clarified that some
of the $91,000 projected fire savings was already reflected in the current
fiscal year and approximately $30,000 in savings was reflected in FY 2004/05. Building & Zoning Town Clerk Hancsak advised that
the Commission extended the contract with Hy-Byrd, Inc. for a one year period at
the July Commission Meeting. She
stated that the budgeted amount for their expenses should be adequate for FY
2004/05. Emergency Preparedness There was no discussion for this
department. Solid Waste Town Clerk Hancsak stated that
the contract with Waste Management will be on the August meeting agenda and
reflects a $.05 increase. Environmental Mayor Kaleel commented that the
cost for landscape maintenance may not be enough for what the Town requires and
stated that staff may want to review the landscape budget before the next budget
meeting. Discussions Town Manager Mathis advised that
a consultant may be necessary for the Comp Plan Amendments and a cost will not
be known until it goes out to bid. He
also stated funding may be necessary to address the Town’s cable franchise
because Adelpia has declared Chapter 11 bankruptsy and no longer has a current
contract with the Town. Mayor Kaleel stated that if the Town does not have an
obligation to Adelphia the cable contract should be bid out. He also requested
that staff check with the cable lawyer to see what impact the bankruptsy has on
contracts and what rights the Town has. Town
Manager Mathis advised these additional costs could be funded from the
Contingency account. Comm Schulte
commented that Schedule #2 of the memorandum reflects that if the Town were to
utilize all of the surplus monies, along with the grants, the Town would
probably break even. He added that
if the Town Hall was removed there would still be some surplus funds available. 2. Certification of
rolled back rate for millage for 2004/2005 Comm Bingham
moved that the rolled back rate be certified at $ 3.5157 per $1,000 and
that the Certification of Taxable Value form be executed to reflect this for
submission to the Property Appraiser and Tax Collector of Palm Beach County,
seconded by Comm Pugh. Motion
carried - yea 5. 3.
Proposed Millage Rate for 2004/2005 Comm Pugh
moved that the proposed millage rate for 2004-2005 be established at _4.2500_
mills and that this be included on the Certification of Taxable Value form that
is forwarded to the Property Appraiser and Tax Collector of Palm Beach County,
seconded by Comm Schulte. Motion
carried - yea 5. 4.
Millage Rate for Debt Service for 2004/2005 There was a
motion to payoff the GO Bond and therefore there will not be a millage rate for
Debt Service for 2004/2005. 5.
Meeting Dates A.
Public Hearing date for adoption of Tentative Budget, 2004-2005 Comm Allison
moved that the first public hearing to consider the budget for the fiscal year
2004-2005 be held at _5:01 P.M.__
on __Tuesday_, Sept. 7th,
2004, with the Regular Meeting immediately following, and
that this date be included on the Certification of Taxable Value form that is
forwarded to the Palm Beach County Property Appraiser and Tax Collector,
seconded by Comm Schulte. B.
Public Hearing date for adoption of Final Budget, 2004-2005 Comm Schulte
moved that the second public hearing to consider the tentative budget for the
2004-2005 fiscal year be held at __5:01
_ PM on __Tuesday_, Sept. _14th_,
2004, seconded by Comm
Allison. 6.
Resolution No. 2004-17A; repealing Resolution No. 2004-17 and
re-affirming the commitment
of
the Town to
attain and comply with minimum fire-rescue level of service standards This item was tabled until the Adjourn Meeting
adjourned at |
