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Memorandum

Date:            July 3, 2007

To:                Mayor & Commissioners

From:           Kenneth Schenck, Town Manager

Re:                Town Update – July, 2007

_________________________________________________________________________________

I am providing you with brief updates on some of the Town’s continuing projects and events. 

Stormwater Drainage Project - South Phase – On April 18, 2005 Chaz Equipment Company, Inc. (Chaz) was given the notice to proceed to start work on the South Phase of the stormwater drainage project.  At the January 8, 2007 Town Commission Meeting a change order in the amount $61,250 was approved for Chaz Equipment Company for the installation of the control panel to the south property line of the Turtle Beach Condo.  The control panel and pumps have been installed and are working properly. We are still completing the installation and the setup for the emergency generator. The telemetry system has been completed and is working. The system has worked well over the past month as shown by the lack of flooding with the heavy rains we’ve had lately.

Woolbright Detention Area Landscaping – Mark Tomberg Irrigation and Landscaping, Inc. (Tomberg) has completed all of the installation of the landscaping, irrigation and fencing for the Woolbright Road detention area.  They have started the regular maintenance of the site during the establishment period of the plant material and are providing a one (1) year warranty for the plant material. Aquagenix has almost completed the plantings in the bottom of the detention pond. Once the plantings take hold and grow the detention area will be complete. We will be contacting the Water Management District to sign off on the project within the next month.

The dedication memorial has been delivered and is on the site at the corner of A1A and Woolbright Road.

Temporary Relocation – At the July 25, 2006 Budget Meeting the approval was given for the staff to start preparations for the construction of the new Town Municipal Building.  The Town Hall and Police Department will be relocating to two (2) portable buildings for the duration of the construction of the new building.  The two (2) portable buildings have been delivered, located and installed on the north side of the garage. Administration has been moved into their portable and the police department has partially relocated. The final major item to be moved is the 911 system and that is scheduled for July 10^th.  Once that is done everything else will be moved next week. The asbestos is scheduled to be removed on the 16^th. That will take 3 days. Then the demolition will take place.

The Town advertised and received ten (10) submittals of general contractors with their qualifications to pre-qualify them for submitting bids for the construction of the new building.  Seven (7) of the ten (10) general contractors have been qualified and selected to bid on the construction. Bids were due on March 29^th but the time was extended to April 12^th to enable the contractor to come up with the best cost. We received three (3) bids. The low bid was BSA Corporation and we have been working with them to reduce the bid. We expect to have the contract on the Commission meeting on July 9^th for approval. We have met with the Bank of America and they agreed to wait for the bids before concluding the loan. Once the contract is approved we need to meet with the Bank of America to discuss the loan.

We have returned the signed agreement to FEMA for their grant. The amount we expect is $372,789.

ADDITIONAL PROJECTS

We are evaluating ways to alleviate the flooding at the western end of Coconut Lane and on Harbor Drive North and South. These are serious issues that need to be addressed. I will keep you informed of our progress.

CALENDAR OF EVENTS

              July 9:   EAR Public Hearing—5:30 pm, Town Commission Meeting following

              July 26: Commission Budget Meeting---8:30 am.

              August 6:  Town Commission Meeting – 6:00 pm