561-732-2635 Ext 13
Kathie Gatewood, Assistant Town Clerk
561-732-2635 Ext 36
Functions & Duties of the Town Clerk/Deputy Treasurer:
The Town Clerk is responsible for maintaining, recording and preserving all official documents and proceedings of the Town. The Town Clerk is the custodian of the Town seal and authenticates by signature and records all official legislative actions of the Town Commission. The Town Clerk coordinates the bidding process, and maintains and countersigns all contracts made on behalf of the Town. The Town Clerk also prepares public and legal notices; prepares and distributes Town Commission and Advisory Board agendas and meeting packages and Code Enforcement Hearing Agendas and Exhibits; takes minutes of Town Commission meetings, Advisory Board meetings, and Code Enforcement Hearings; ensures that the proper paperwork is executed from the Commission and Board meetings; prepares liens; prepares and maintains resolutions, ordinances and proclamations; maintains a comprehensive records management system and provides access to public records; coordinates the codification and publication of the Town’s Code of Ordinances; administers all contracts, leases, agreements, and insurance policies of the town; administers public records requests; qualifies candidates for municipal office and supervises municipal elections; ensures compliance with ethics training requirements for elected and appointed officials; files financial disclosure forms; coordinates town events; updates the town website as needed; and serves as the Deputy Treasurer for the Town.
Functions & Duties of the Assistant Town Clerk:
Greets all customers and visitors at Town Hall and directs them to the appropriate officials; answers all incoming calls and handles all routine requests for information; attends board meetings at the request of the Town Clerk and produces the minutes of such meetings; prepares meeting packages for certain boards and ensures that the proper paperwork is executed from the meetings; assists in administering public records requests; performs records management functions; assists Building Clerk with building department inquiries and accepts routine building permit applications; assists with scheduling inspections; issues licenses and permits; prepares monthly bank reconciliations and submits to Treasurer for review; performs various filing functions; creates and maintains various letters, forms, reports, and spreadsheets; and updates the Town website as needed. Serves as the Acting Town Clerk in the absence of the Town Clerk.
Public Records Requests
The Town Clerk is the Records Custodian for records located at Town Hall and provides research of the official records for citizens and other departments upon request in compliance with Florida Public Records Law, and allows for the inspection and examination by any person, at any reasonable time, under reasonable conditions and under the supervision of the Town Clerk's office staff. (F.S. Chapter 119)
Please contact us at 561-732-2635, by email at firstname.lastname@example.org, or stop by the office at 6450 N. Ocean Blvd, Ocean Ridge, FL 33435 to request Public Records.
Public Records Notice
Public Records Request Form
Each candidate for the office of Town Commissioner shall qualify as a candidate with the Town Clerk by filing his or her name and address on a form prescribed by the Town, as well as all other requirements set forth by state law, beginning on the first Monday in December and ending on the second Friday in December. Anyone interested in running as a Town Commissioner in the next Town Election in March should contact the Town Clerk at 561-732-2635, or by email at email@example.com to inquire about the candidate qualifying process.