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Summary of the Budget and Regular Town Commission Meeting of June 7, 2021

Town of Ocean Ridge, Florida
Office of the Town Clerk
Budget and Regular Commission Meeting Summary
June 7, 2021

The following is a list of actions taken at the June 7, 2021 Budget Meeting and Regular Town Commission Meeting.  We hope this helps keep our residents informed in a timely fashion regarding Town Commission and Staff activities.

  1. The Town Commission consented to the Following Budget Items for FY22:
  2. Maintain the Ad Valorem Revenue Collection Percentage of 97.5%.
    • Directed Town Manager Stevens to research if the following items could be covered by the American Rescue Plan Act stimulus funding: the current stormwater infrastructure loans, and Septic to Sewer infrastructure planning.
    • Directed Town Engineer Tropepe to submit a plan of potable water infrastructure and/or stormwater infrastructure improvements that can be made with the American Rescue Plan Act stimulus funding and determine if any of the current budgeted items in the Other Physical Environment Department qualify.
    • Consented to continue with the Police Department budget as submitted; however, directed Chief Hutchins to submit a list of services that the Police Department provides to the Town.
    • Approved the expenditure for a new software program for the Building Department.
    • Approved the expenditure for a new software program for payroll.
    • Directed staff to investigate the possibilities of obtaining an independent contractor (1099) that would do inspections in the Town under the guidance of the Building Official.
    • Directed staff to investigate the possibilities of obtaining an independent contractor (1099) that would serve as a part-time Public Works Employee.
    • Directed Town Manager Stevens to look into the possibility of deferring the Septic to Sewer financial planning and obligations to Raftelis to FY23.
    • Approved the following capital items as submitted: Item #4 Police Department Entrance Door Including ADA Setup, Item #5 Maintenance of Town Hall Facility to paint Town Hall, Item #6 Fire Hydrant Repair and/or Replacement, Item #7 Wet Well Maintenance for Pump Stations, Item #9 Pump Repair or Replacement @ Tropical & Woolbright Pump Stations, Item #10 Drainage/Stormwater & Other Infrastructure, Item #12 Ocean Ave Street Light Replacement Program, #15 Commission Chambers Audio System, #17 Valve Can Locators, #18 Potable Water Valve Installation Inlet Cay Drive, #19 PD All Terrain Vehicle, and #20 Commercial Lawn Mower.
    • Placed on hold the following capital items until the next budget meeting: #8 Beach Crossover Repairs, Item #11 Potable Water Infrastructure Repair & Replacement, #14 New Fully Equipped Vehicles, and #16 Crown Colony Crosswalk Lighting.
    • Deferred Capital Item #13 Paving Plan until FY23.
    • Directed Town Attorney Goddeau to complete her research on the Fayette Walkway before discussions regarding funding the Crown Colony crosswalk resume.
    • Directed Town Manager Stevens and Chief Hutchins to provide more detailed information on switching to a leasing program for the vehicle fleet, specifically providing information on how much it would cost the town to buy back the fleet in the future if the Town so chooses to end the lease program.
  1. Presentations & Proclamations:
    1. Introduction of Boynton Beach Fire Chief Jim Stables.
    2. Southeast Palm Beach County Climate Change Vulnerability Assessment presentation.
  1. Announcements:
    • A budget meeting will be held on July 6th at 2:00 PM at Town Hall. The next Regular Town Commission Meeting will be held on July 6th at 6:00 PM at Town Hall. The next Planning & Zoning Commission meeting will be held on June 21st at 8:00 AM at Town Hall.
    • Town Hall will be closed on Monday, July 5th in observance of Independence Day.
    • The Town Commission will consider appointments to the following Board positions at the July 6, 2021 Town Commission meeting: Planning & Zoning Commission Alternate for a one year term. Interested residents must be registered to vote in Ocean Ridge and submit a resume and letter of interest to the Town Clerk by the deadline of June 25, 2021.
    • Please join us each month prior to the Town Commission meeting at 5:00 p.m. for the Building Official Educational Forum in the Commission Chambers at Town Hall. Details including topics to be discussed each month are on the Town’s website.
    • Residents who wish to sign up to receive important Town notifications and news through Civic Ready should sign up on the Town’s website or call Town Hall for assistance.
  2. Approved the Consent Agenda including:
    • Adopt Minutes of the Regular Town Commission Meeting of May 3, 2021.
    • Adopt Minutes of the Special Town Commission Meeting of April 19, 2021.
    • Adopt Minutes of the Special Town Commission Meeting of May 10, 2021.
    • Acceptance of the Revenue & Expenditure Report for April 2021.
    • Authorize Town Manager Stevens to sign a contract with AT&T & Expert Communications/Ipfone for Telephone and Internet Services.
    • Authorize Town Manager Stevens to sign the Communications Service Tax Agreement for Access to Confidential State Tax information between the Town of Ocean Ridge and the Florida Department of Revenue

  1. Adopted on First Reading Ordinance No. 2021-03: An Ordinance of the Town of Ocean Ridge, Florida, Amending Its Code of Ordinances at Chapter 64, “Zoning”, Article III “Supplemental Regulations”, Section 64-41 “Accessory Uses, Buildings and Structures Generally” to Address the Allowance of Dune Crossovers by Administrative Special Exception if Seaward of the 1979 Coastal Construction Control Line and to Address Dune Crossover Steps; Providing for Codification, Repeal Of Conflicting Ordinances, Severability, and an Effective Date.
  2. Adopted on First Reading Ordinance No. 2021-04: An Ordinance of the Town of Ocean Ridge, Florida, Amending Its Code of Ordinances at Chapter 62, “Waterways”, by Renaming Chapter 62 to “Waterways and Parks”, Creating a New Article IV, “Parks”, and Creating a New Section 62-61 “Hours For Parks”, to Address the Operating Hours for Public Parks Located Within the Town; Providing for Codification, Repeal of Conflicting Ordinances, Severability, and an Effective Date.
  3. Planning & Zoning Commissioner David Hutchins provided a summary of the Planning & Zoning Commission Meeting of May 17, 2021.
  4. Directed the Planning & Zoning Commission to explore the possibility of changing the Town Code to increase the flat roof percentage and decreasing the pitch requirement.
  5. Town Manager Stevens presented the Town Manager’s report. Important information in the Town Manager’s Report may be found on the Town’s website by clicking here.
  6. Changed the Town’s second public hearing on the budget to Tuesday, September 21st, as the Town cannot hold its public hearing on the same date as the School Board or Palm Beach County Commissioners.
  7. Directed staff to schedule the next Joint Workshop between the Town Commission and the Planning & Zoning Commission in October.
  8. Ended the emergency extensions in regards to COVID-19.
  9. Chief Hutchins provided the monthly Police Department Report for April 2021.
  10. Building Official Guy provided the monthly Building Department report for April 2021.
  1. Directed the Town Attorney and Town Manager to draft an ordinance that would repeal the current Coconut Trimming ordinance and draft a new ordinance that would address dangerous encroachments.
  2. Decided not to direct the Town Attorney to explore beach jurisdiction.
  3. Mayor de Haseth provided a Mayor’s update, which featured the following:
    • Noted that Commissioners do not approve dune trimming permits.
    • Asked that staff continue to work to strengthen the dune preservation code.
    • Invited residents to receive a guided tour through Boynton Beach’s City Library. If you would like to sign up for a guided tour, please contact the Town Clerk at 561-732-2635.
    • Updated on the Florida League of Cities Legislative Committee.

THE NEXT TOWN COMMISSION BUDGET MEETING WILL BE HELD ON JULY 6, 2021 AT 2:00 P.M. AT TOWN HALL, WITH THE REGULAR TOWN COMMISSION MEETING TO FOLLOW AT 6:00 P.M. AT TOWN HALL.

ocean ridge

TOWN HALL HOURS & ADDRESS

Open M-F 8:30am-3:00pm

6450 N. Ocean Blvd

Ocean Ridge, FL 33435

contact information

561-732-2635 (main)

561-737-8359 (fax)

Citizen Information Line:

561-738-ORFL (6735)

POLICE DEPARTMENT

911 (emergency)

561-732-8331 (non-emergency)
6450 N. Ocean Blvd
Ocean Ridge, FL 33435
Open 24 Hours

Public Records Hours:

8:30am-2:30pm